COI Services Seattle

In Seattle's managed buildings, no certificate means no move: the dock stays closed, the freight elevator stays locked, and the crew goes home. A certificate of insurance names your building as certificate holder, proves the mover carries real coverage, and has to be on file before move day. We issue them fast, worded exactly the way your property manager requires. If you have ever watched a moving crew get turned away from a loading dock, this page is about preventing exactly that.

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Building Approved

Issued Before It Is Needed

Send the building's requirements, or just the property manager's email, and the certificate is on file days before the truck rolls.

What a COI Is, and Why Your Building Will Not Move Without One

A certificate of insurance is the building's proof that your mover is real: a document from the mover's insurer confirming active liability and cargo coverage, naming the property, and often its management company, as certificate holder, frequently with specific coverage minimums and additional-insured wording the building dictates. Managed condos, apartment towers, and commercial buildings across Seattle require one before granting dock time or freight elevator access, because the alternative is absorbing liability for whatever an uninsured crew breaks. The requirements vary building to building, which is why the certificate must be issued per move rather than photocopied from the last one.

Royalty Moving & Storage issues COIs as routine paperwork, not a scramble: tell us the building, forward the requirements or simply the property manager's contact, and we handle the exchange directly, matching their exact wording, limits, and holder language. Most certificates issue within a business day and are on file with both buildings well before the move. If you do not know whether your building requires a COI, assume it does: nearly every managed property in the metro now gates moves on the paperwork, and asking the property manager costs nothing.

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What Buildings Ask For, and How We Handle It

Six pieces of the COI process, all handled before move day. Every line exists because a building somewhere rejected a certificate over it.

Exact Holder Wording

Buildings reject certificates over wording: legal entity names, management companies, and addresses must match. We issue to their letter.

Coverage Minimums

Towers commonly require specific liability limits. Our coverage meets the thresholds Seattle buildings actually set. Where a building's required limits exceed standard, we tell you immediately rather than gambling on the desk not checking.

Additional-Insured Language

Many properties require being named additional insured, not just holder: standard practice here, included when required.

Both Buildings Covered

Move-out and move-in addresses each get their certificate, because both ends gate access on the paperwork.

Direct Manager Exchange

Forward the property manager's contact and we handle the requirement exchange ourselves, sparing you the middle. Property managers generally respond faster to movers than to tenants, oddly enough, because the request arrives in their own language.

Fast Turnaround

Most certificates issue within one business day, so even short-notice moves clear the building's desk in time.

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How the COI Process Works

Four quick steps, almost all of them ours. Your only task is forwarding an email; everything after that is ours.

Name the Buildings

Both addresses and, if you have them, the buildings' COI requirements.

We Match the Wording

Holder names, limits, and additional-insured language drafted to spec.

Certificates Issue

Typically within a business day, sent to you and the property managers.

Move Day Clears

Docks and freight elevators open because the file was complete days ago.

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Moves That Always Need a COI

The certificate rides along with these services constantly. On all of them, the certificate question gets asked at booking, not discovered at the dock.

Apartment Movers

Tower and managed-building moves, paperwork included.

Office Movers

Commercial buildings require COIs at both ends, always.

Local Movers

Crosstown moves where one or both buildings gate access.

Commercial Movers

Business relocations with certificates at every address.

Full-Service Movers

End-to-end moves with the building layer handled.

Residential Movers

Condos and managed homes across the metro.

Our Seattle Service Area

Certificates issue for buildings across the metro, from downtown and Belltown towers to Bellevue high-rises and managed communities everywhere between. Suburban managed communities and HOA buildings increasingly require certificates too, not just the downtown towers.

Bellevue Kirkland Redmond Renton Kent Federal Way Everett Lynnwood Shoreline Bothell Issaquah Sammamish Burien West Seattle Mercer Island + All of Puget Sound

COI Handled Ahead vs. Discovered at the Dock

The certificate costs nothing when it is early and everything when it is late. The dock-day discovery is the most preventable disaster in moving, which makes it the least forgivable.

Typical Movers

The dock-day discovery

The building turns the crew away at 9 AM

A rejected certificate over one wrong word

The freight elevator booked by someone prepared

Move day rescheduled, deposits at risk

Hours lost relaying requirements through you

Royalty Moving & Storage

The handled-ahead COI

Certificates on file days before the date

Wording matched to the building's letter

Elevator and dock bookings confirmed alongside

Move day spent moving

The manager exchange handled directly by us

What the COI Process Includes

All of it standard, none of it your problem.

Requirement Intake

From your forward or the manager directly.

Exact-Wording Certificates

Holder, limits, and language to spec.

Both-End Coverage

Move-out and move-in buildings alike.

One-Day Turnaround

Typical issuance within a business day.

Booking Coordination

Elevators and docks confirmed alongside.

Real Coverage Behind It

Washington UBI #605117720 and permit THG070945.

Send the Building's Requirements. Consider It Handled.

The certificate issues fast, the wording matches exactly, and move day opens on schedule.

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Moving COI FAQ

1. What is a COI for moving?

A certificate of insurance: a document from the mover’s insurer proving active liability and cargo coverage, naming your building as certificate holder. Managed buildings require it before allowing dock or freight elevator access, because it is their protection against uninsured damage.