Moving to a new office is a big deal. During the process, there are a lot of things that need to be coordinated and a lot of details that need to be worked out. All while keeping projects on track and making sure a business runs as usual. This change is affecting more people and you are probably limited by time. Therefore, before hiring moving help in Los Angeles, it’s very important to be well prepared before you start moving office in San Fernando Valley.
Good preparation is half the work
Like any other task, the most important thing is to get ready well and to start on time. Planning for an office move can start as early as a year before the move. However, most people start looking for the right office movers Los Angeles and planning the logistics of a business move six months before the move. For your move to go as smoothly as possible, we suggest you do the following:
- Hire a project manager
- Make a budget
- Find a moving business with expertise in moving offices
- Organize the things you are moving to the new office
- Prepare the new office
No matter how big your company is, moving an office is a lot of work, whether you’re moving to a new floor or across the country.
Reasons for hiring a project manager
As in any business, even the hardest tasks seem easier when you have a professional by your side. Moving an office requires a lot of organization, communication, and planning. Therefore, we highly recommend you hire a professional. This can be a current employee who is in a similar position. Or, you can choose someone who has worked on a project like this before.
One of the most important things is good communication because moving an office affects all employees. A good project manager would let everyone know about changes as soon as they happen. On the other hand, they know how to organize and make sure everyone in the project works together. And they will use their experience to choose the best movers San Fernando Valley recommends for your move.
Making a budget for moving office in San Fernando Valley
Having a budget will keep you from making unnecessary costs. A moving budget is needed to keep track of the costs that come with moving an office. If your office is small, you might be able to save money by moving it yourself. But if you run a bigger business, you might want to spend a little more on moving insurance and reliable moving services Los Angeles trusts. If something gets lost or broken during the move, the office relocation insurance will pay for it.
As for other budget tips, it is good to know that your business may be able to take some of the costs of moving off of its taxes. Maybe you might be able to get a tax break on travel costs, shipping and packing fees, and other costs in your new location.
Choose a moving company wisely
After making sure you have a good plan and proper budget, the most important thing is to hire good and reliable movers. Whether you’re moving across San Fernando Valley or across the country, you should get referrals, read reviews, check the Better Business Bureau for a history of complaints, and look out for any red flags when choosing a moving company.
Also, make sure the moving company has a license and insurance. Moving office means moving expensive equipment, such as computers, laptops, or copy machines. The last thing you want is for someone inexperienced to handle it. Office movers are also more likely to be flexible with dates and times. For example, they might try to move your office on the weekend so that your business doesn’t have to suffer.
Move only the right furniture and equipment
Moving your office to a new location is a great time for reorganization of existing equipment and furniture. How much furniture you can move depends a lot on the size of a new space. It is crucial that every employee gets the pieces of office furniture they need. You should remember that not every worker uses the same tools. All of this needs to be taken into account when deciding which pieces of equipment to move. For extra furniture and equipment, you can rent safe and affordable storage in Los Angeles. This way, you can keep your valuable office items safe, which you may need and use soon, or until you decide what to do with it.
Prepare the new office
On the day of the move, it’s very important that the new office is ready for the things to arrive. Make sure the electricity, IT system, phones, and internet connection are all set up before the moving company comes and starts bringing things in. It’s important you already know where the furniture and other equipment will be located.
This planning will make it easier for the office and the workers to get back to work. After they get there, do a thorough check of the space and, if you need to, let the moving company know about any damage. Make sure to connect and turn on the computers and other electric equipment as you set them up and put them away. This is an extra check to make sure nothing got broken during the move.
It is time to enjoy the new space
Moving an office isn’t easy, according to experienced movers in Woodland Hills, so those who have to do it shouldn’t take it lightly. True, there are a lot of things to think about when moving office in San Fernando Valley. But if you prepare well, it can and it will be successful. We hope that we helped you understand better what it takes when moving the office. After everything is done, don’t forget to do something special for the team for a new start. For example, take them to dinner in some of the nice restaurants in San Fernando Valley. Then, it’s time for new victories!